As businesses look to become more efficient – here’s how SWAPP’s helping organisations to streamline their processes and save valuable time. We created SWAPP (Smart Workplace Application) back in 2020 as a direct response to the pandemic. But it quickly became apparent that we weren’t just solving new safety issues posed by COVID. We were also tackling old efficiency issues that were costing businesses valuable time, manpower, and money, too. Fast-forward to today, and as we return to workplaces, SWAPP’s become a key feature for business transformation. Because businesses ranging from start-ups to enterprise-level organisations to arenas are driving change, with maximum efficiency, optimum safety, and employee wellbeing at the forefront. Here’s seven ways that SWAPP’s helping businesses to streamline their processes and save valuable time, too: 1. Automated contractor and sub-contractor management The gig economy is having a bit of a moment. But managing contractors, sub-contractors, and freelancers has never been easy. SWAPP’s simple dashboard is giving brands including the WRU, Principality Stadium, and Transport for Wales full visibility of every person on sight. An added permit module also offers pre-approval and communication and allows gig workers to register in advance and confirm that they’re safe to attend a venue. 2. Simple sign in/out feature Manually signing in and out of workplaces, sites, arenas take time. And all those extra minutes add up. SWAPP’s easy sign in/out feature can be rolled out across all offices and sites, for staff, visitors, and contractors alike. It’s also helping some of our clients get rid of old-fashioned sign in books for good! 3. Accreditation (and permit to work creation)  Managing Access is critical for large businesses and venues – especially ones with restricted areas. SWAPP’s accreditation module allows third parties to manage their staff access requirements, which can then be approved by the business before staff attend the site. It then lets businesses generated passes in both digital and / or printed formats. 4. Casual Staff Management Whether it’s labourers, media, hospitality workers, or stewards, SWAPP allows the management of casual staff for all types of events. Once you’ve created your event, SWAPP lets you send a notification to all staff, allowing them to declare their availability for the event – which gives organisations a more accurate picture of staff availability.  Linked with the SWAPP In / Out feature, you can track staff before an event and when they arrive. This also links to payroll to get a timestamped start and end time for shifts. 5. Site dashboards (providing info on who is where, and key project information) Custom dashboards give staff and management a data-led visual view of how their business is running. It allows management to make quick decisions and lets staff efficiently react to incoming requests. Designed to run on mobile, desktop, and TV, the dashboards can be designed to suit specific department, or to specific data requirements, which lets users to drill down to the detail they need. Our VindiShow TV signage platform can also be used to enhance SWAPP’s dashboards –allowing you to visualise your organisation’s information in useful, actionable charts and numbers. 6. Reporting and observations One of SWAPP’s most widely used features, the simple reporting function within the app allows all staff and contractors to take pictures and make notes on a variety of business-related tasks and topics. Whether it’s cleaning or maintenance issues, accidents and incidents, near misses, or IT related problems, this useful feature lets businesses address, adapt, and solve quickly and efficiently. 7. Integrated document viewer How many times have you searched your inbox for an attachment or piece of information that you can’t seem to place? Our SWAPP clients had the same complaint – and it was using up time that could be better used elsewhere. SWAPP’s integrated document viewer means you can get your hands on the right documents swiftly and easily – without having to hunt for them. Could your business be saving time and operating more efficiently? Click here to drop us a line and see how SWAPP can transform your

Vindico have partnered with Walters Group to drive the brand’s business transformation. Vindico is excited to announce that we’ve partnered with Walters Group to implement the smart technologies the brand needs to drive a sustainable business transformation. This new partnership focuses on sustainability, employee safety and wellbeing, and a better work / life balance for every employee at Walters Group. It’s an evolving project that focuses on two key areas for Walters Group’s tech transformation: The website – which covers user experience (UX) and the brand’s overall digital presence SWAPP – our Smart Workplace Application The website is a project we’re rethinking from the ground up. Walters Group is experiencing significant growth, but as the brand transitions from SME to a larger enterprise, the forward-thinking business wants to keep its focus on its sustainable future – without losing its family heritage. Stripping it back and rebuilding the website with the user experience (UX) in mind, we’re focusing on Walters Group’s great achievements so far, and perhaps more excitingly – the important work that’s on its way. With Walters Group’s more holistic approach to recruiting star talent at the forefront – along with its core values, family heritage, sustainable future, and The Walters Way at the core – we’re focused on developing a website that can evolve alongside Walters Group as they transition into a larger enterprise. As for SWAPP. Where do we start? SWAPP (Smart Workplace application) is streamlining Walters Group’s systems and processes to give the business a more pro-active information network system that goes beyond IT support. SWAPP’s safety features are efficiently keeping employees and contractors safe across Walters Group’s sites. It’s automating and streamlining everything from a regulatory and accreditation perspective while maintaining site health and safety requirements. SWAPP’s key features include: Automated contractor and sub-contractor management, including approval and communication Sign in/out (across all offices and sites, for staff, visitors, and contractors) Site dashboards (providing info on who is where, and key project information) Fire roll call (for each site) Staff directory (with bios, click-to-email function, and contact info) Inductions Notice board Reporting (of accidents, incidents, and snagging) Accreditation (and permit to work creation) Integrated document viewer (so no more searching through emails for the right attachments) For Walters Group’s employees and contractors: SWAPP’s accessibility means that every employee or contractor can access the platform using their own preferred devices – which results in easier, more seamless adoption. For Walters Group’s management: SWAPP’s digital experience provides live dashboards that offer a complete overview of each site. These dashboards are also allowing the business to manage, monitor, and report – using meaningful, intelligent data to drive better, more sustainable decisions. “We at Walters Group are setting the standard for sustainability, safety, and excellence – and joining forces with Vindico is helping us stay one step ahead of the game,” says Huw Richards, Group Chief Operating Officer of Walters Group. “SWAPP was a natural fit for the Walters Way, and it’s helping us to connect more efficiently with our teams on the ground while we also enhance both safety and efficiency. Digitising many of our processes and protocols isn’t just helping us to deliver better outcomes, but it’s also allowing us to reduce our carbon footprint and drive significant business growth with sustainability at the forefront.” We at Vindico are committed to driving sustainable change through our smart tech solutions. So, Walters Group’s eagerness to evolve their business, and enhance sustainability, while focusing on the health, safety and wellbeing of its teams meant it was a perfect match for Vindico. As Vindico’s Head of Partnerships, Rhys Perkins, puts it “We’re incredibly proud to be working with Walters Group as their Business Transformation Partner as they continue to drive change and build for their future.” To find out more about SWAPP, and how Vindico’s smart tech and innovations can help transform your business, click here to speak to one of

Following on from our place on Small Business Saturday’s Small Biz 100 list last year, we’re proud to be supporting again in 2022. Small Business Saturday is celebrating its 10th year – and we at Vindico couldn’t be prouder to support the campaign in 2022. Small Business Saturday celebrates small business success, and Vindico were honoured to make its Small Biz 100 list in the run up to the annual event in 2021. This year’s event promises to be its biggest and best one yet. And with a tour focus on sustainability and zero emissions, it couldn’t be more up our street. As Vindico MD, Jo Polson puts it: “As a company that innovates tech for good, sustainability plays into everything we do here at Vindico. So, this year’s tour theme hits home for us. “We’re so thankful to be able to play a part in helping our Small Business Saturday mentees adapt, innovate, and evolve for the better – and we’re excited to continue this work by once again supporting the campaign this year.” This year’s Small Business Saturday event takes place on

Vindico’s SWAPP platform is helping big names across sport and business to optimise safety, compliance, and wellbeing. Here’s how… SWAPP (which stands for Smart Workplace Application) is a platform Vindico originally created to meet the safety and compliance demands of Transport for Wales back in 2021. But what started as product for a public sector client quickly became an essential tool for changing workforces. Since launching, SWAPP’s been in such high demand that our dev team, led by Technical Director Ry, have been hard at work adding even more features to help the growing safety and compliance demands of businesses, stadiums, arenas, and sports teams. “We used the Covid pandemic as a chance to not just tackle new problems, but solve old ones, too,” says Vindico MD, Jo Polson. And one of the key problems SWAPP is solving is safety and compliance – especially as we prepare for Covid restrictions to be lifted. Here’s how: SWAPP collates an organisation’s up-to-date practices, processes, and policies into one user-friendly app Providing a streamlined approach, SWAPP gives optimum visibility for businesses, while also taking care of all the measures needed for optimum safety, compliance, and wellbeing It covers everything from inductions and snagging to incident reporting and accreditation checks. It also monitors every project and job on site – whether it’s a depot, an arena, or an office SWAPP’s key features include: Sign in/out (across all offices and sites, for staff, visitors, and contractors) Site dashboards (providing info on who is where, and key project information) Fire roll call (for each site) Staff directory (with bios, click-to-email function, and contact info) Inductions Notice board Reporting (of accidents, incidents, and snagging) Accreditation (and permit to work creation) Integrated document viewer (so no more searching through emails for the right attachments) Contract management Track and trace Snagging Live fire roll call Risk assessments “We’re continuously updated features to stay one step ahead – and to make workplaces safer and more efficient,” adds Jo. “SWAPP has evolved rapidly in the last 12 months – going from something useful for providing safe working access to staff during the height of the pandemic, to becoming a key foundation platform that we can bolt on to existing systems, processes and problems.” Fast-forward to today and SWAPP is now one of the most prominent safety apps used across the UK. Simple to use, and smart to run, SWAPP now provides a single portal for management teams to view essential live information, while optimising safety and compliance. Its seamless integration has seen brands including Walters Group, OOMPH!, Ministry of Furniture, and One Central Square adopt the platform in 2022 alone. To find out more about SWAPP – and how it can help your organisation streamline its approach to safety and compliance – drop us a

How Vindico’s SWAPP Platform is helping Transport for Wales maximise safety and compliance Transport for Wales came to us to help them comply with the changing regulations. They also wanted to make sure their workplace was as safe as possible. And we knew we could provide the solution. But let’s rewind for a second. Transport for Wales and Vindico have a relationship that goes way back. Vindico has been providing digital signage, WiFi, and live customer information for the Transport for Wales for the last five years. And this relationship has taught us a lot about how Transport for Wales works. It’s also given us insight into the challenges of controlling access to their depots throughout Wales – especially as they navigate changing Covid regulations. What we pitched wouldn’t just solve these problems for Transport for Wales. It would become a catalyst for brands across all sectors to achieve so much more. Enter SWAPP (Smart Workplace Application). Working closely with Transport for Wales for over nine months, we were able to collate all of the brand’s up-to-date practices, processes, and policies into one user-friendly app. Finally going live in August 2021, SWAPP is now used to streamline their approach, while providing optimum safety for everyone on site. The platform doesn’t just control access to each of Transport for Wales’ sites. It also runs their inductions, snagging, incident reporting, and monitors every project and job on site. SWAPP’s key features include: Sign in/out (across all offices and sites, for staff, visitors, and contractors) Site dashboards (providing info on who is where, and key project information) Fire roll call (for each site) Staff directory (with bios, click-to-email function, and contact info) Inductions Notice board Reporting (of accidents, incidents, and snagging) Accreditation (and permit to work creation) Integrated document viewer (so no more searching through emails for the right attachments)   Digitising the experience means the old sign-in book is gone for good. Live dashboards that offer a complete overview of each site have also replaced endless email chains that provided only a singular view of projects and incidents. SWAPP has also simplified the process for contractors and team members. A single portal allows them to upload all relevant safety certification and Risk Assessment Method Statements (RAMS) in advance. It also manages work requests and advanced screening – giving Transport for Wales ability to manage and assess contractors before they are permitted on site. “Vindico over-delivered,” says Kieran Hickman of Transport for Wales. “The scope kept changing and they continually added the requests to the system with smiles on their faces. SWAPP has totally transformed and improved contractor and visitor management for us at Transport for Wales – especially from a safety point of view in a very safety critical industry.” SWAPP has made the entire process simpler and better for Transport for Wales. It’s become their key contact system, and its innovative capabilities have satisfied unions and other departments along the way. Although this foundation is leading the way for smarter, safer workplaces, Vindico’s development team are continually updated and improving SWAPP’s features to keep it one step ahead. New features and modules soon to be added will range from asset tracking to rota management, so WATCH THIS SPACE! To find out how SWAPP can help your organisation streamline its approach while optimising safety and compliance, click here to get in